Valley Presbyterian Church

4 rectangular tables; 20 chairs

Fred Fox will practice on organ every Thursday (with Sharane except when handbells practice in overflow - 12/11, 1/15, 2/5/3/5, and 5/7 - April date not determined)He will mute the organ on days of handbell practice.

Pastoral Care Committee gives communion to residents who request it

Pastoral Care committee takes communion to Silver Springs residents who request it

42 Chairs - 1 Grand Piano - 2 Rectangular tables
1 TV with VCR (not often used)
Chairs set to see exercise ldr; 2 chair spaces between chairs
Attendance varies between 12 & 42 depending on the season.

round tables with chairs will be set up in Fellowship Hall - Lee Ann Calhoun will provide count information for set up and ordering lunch (sub sandwich and beverage)

Rev. Shiba is an Iraqi refugee and Presbyterian minister who has been working with refugees in the USA and has led a Middle Eastern Fellowship in Aurora IL for the past 3 years.

round tables with chairs will be set up in Fellowship Hall - Lee Ann Calhoun will provide count information for set up and ordering lunch (sub sandwich and beverage)

Columbarium service at 2:30 prior to the memorial service.

Columbarium service at 2:30 prior to the memorial service.

Deacons set up Sanctuary and Overflow for Sunday service of worship

Deacons prepare and set up communion elements for first Sunday of each month.

5' Table to be set up in Fellowship Hall East end of Christian Ed table for Caring Card Ministry - every regular service of worship

Worship Leaders will be:
8/2 Linda Freeman; 8/16 Helen Phillips; 9/6 Bob Dahm; 9/20 Doris Steffy; 10/4 Bob Dahm; 10/18 TBA

Custodians:
Every Sunday prior to start of Worship Service set up card table near Christian Ed table for Singles group.

Card table needed in Fellowship Hall for Supper Cluster group

Podium, Dry Erase Board & markers, easel with paper, Portable Audio system needed at each class
Diagram of room set up provided by Larry Phillips on 9/28. Requires 6 rectangular tables and 24 chairs
Est
attendance for 10/4 and until winter visitors return = 24 (when
attendance increases, room location will be changed to Classroom 1 -
Larry Phillips will advise when attendance increases and change is
needed)

Permission given by Bill K for GV Elks to use our main parking lot for their Octoberfest event. Betty Austin has provided certificate of liability insurance for event on August 6, 2009. Policy #MWZY 58112 Old Republic Insurance Company

 chairs and tables - details on file in custodian's office. This group does not meet at church May through August.

42* chairs - 1 grand piano - 2 rectangular tables
1 TV with VCR (TV not often used)
chairs set to see exercise ldr; 2 chair spaces between chairs
*attendance varies between 12 and 42 depending on the season

set up instructions on file with custodial office

Deacons call members to schedule Ushers and Greeters for Sunday Services of Worship - all available offices are used

9/21 - will be held in Fellowship Hall due to Red Cross in Charter

set tables in square - 2 tables each side - 20 chairs
Program: Evolution of Christianity

Discussions on Spiritual Growth from Christian Authors

Sandy may have a 1 o'clock appointment as well as one at 3:30 (ending around 5:00)
She plans to get Susie Bergesson's key and password to lock the church and will get instructions from Beth Sickels on how to do it. GP left voice mail reminding Sandy to sign her name in on the white board inside the back door so Kettle Committee will know she is in the church.

Phyllis Hobbs has been advised that LSS counselor will be in the church until 5:00 so Dave Tompkins will not alarm the church if Sandy Gorman and her client are still meeting when Kettle Committee leaves the church.

walls are erected between Fellowship Hall and Charter Hall + wall is erected between Charter Hall North & South

Pam Campbell requested set up in Charter Hall 2 round tables with 8 chairs each. Their group will use the kitchen window to set up refreshments for their group. Est number attending 25 

regular room set up
Dan Sawyer is taking over as leader during Larry Phillips' absence.

42 Chairs - 1 Grand Piano - 2 Rectangular tables
1 TV with VCR (not often used)
Chairs set to see exercise ldr;2 chair spaces between chairs
Attendance varies between 12 & 42 depending on the season.

 6-7 people - 2 rectangular tables pushed together with chairs around

Refreshments may be set up in Charter Hall for this group on October 7 (only) - details to follow from Pam Campbell. 30-40 people estimated to attend PEO meeting.

set up table and chairs for 12 people

KGVY staff will meet with Beth Ann to discuss set up for their Info Fair. Tap Dance troop will also be here to discuss their activity.
Note: Wall between Fellowship Hall and Overflow cannot be removed by Andy on 10/7 due to conflict with Red Cross - Jack Najar was notified.

Fred Fox will put on his headset if he needs to practice during this time.

Attendees should advise Peer Group Leaders if they are NOT going to carpool to the retreat.

Jack Cissel asked Bob Puttock to set up the VPC portable sound system at Rex Ranch since equipment is not available at Rex Ranch.9/29 Jack Cissel confirms only audio system will be needed - Bob Puttock will pick up on Thursday for installation at Rex Ranch at 7:30 a.m. on 10/9.

Meeting is for the purpose of voting for Elders, Deacons and Nominating Committee.

Just Coffee will be sold 2nd Sunday every week and also on 4th Sunday October through April

March 2009 meeting date scheduled for 22nd due to event conflicts in church

Will have speaker & pot luck supper - may need podium

set tables in square - 2 tables each side - 20 chairs
Program: Evolution of Christianity

 set up horseshoe shape with rectangles - est attendance 25

arrange rectangles in square - est 20 chairs

Piano to be used in its normal position. No set up needed. ACS will clean up the area after rehearsal.Joy Leffler opens and closes the church so no custodial help is required for rehearsals.

no special set up instructions

Gail Seibert advises that monthly meetings are held at different member's homes.

no further details available from Martha Jump 9/25/09  glp

small group  - est 7 or 8 people
Pitcher of ice water & cups
Pat Keyser will open and alarm the church
PAT KEYSER REQUESTS CONFIRMATION THAT REAR PARKING LOT LIGHTS WILL BE ON DURING TIME OF THIS MEETING.

VPC has committed to doing lunch preparation at Crossroads Mission, Nogales AZ, on the 2nd and 3rd Wednesday of every month. Volunteers meet at the church main parking lot at 8:15 to carpool for this project. They report to the Kitchen Manager at Crossroads to help prepare lunches for the people who eat lunch at the mission. Return to VPC by 1:30 p.m.

42 Chairs - 1 Grand Piano - 2 Rectangular tables
1 TV with VCR (not often used)
Chairs set to see exercise ldr;2 chair spaces between chairs
Attendance varies between 12 & 42 depending on the season.

no further details available from Martha Jump 9/25/09  glp

no further details available from Martha Jump 9/25/09  glp

Effective with July 2009 meeting - monthly schedule will be 2nd Wednesday of month

Set up 8 rectangular tables in Charter Hall
Make 700 sandwiches and bag cookies; set up sandwich bags for Casa Maria and Primavera.
Margaret Moore has volunteered to chair this project

Set up 8 rectangular tables in Charter Hall
Make 700 sandwiches and bag cookies; set up sandwich bags for Casa Maria and Primavera.
Margaret Moore has volunteered to chair this project

set up tables in Fellowship Hall and Overflow for Patio Sale marking on following day

set up tables in Fellowship Hall and Overflow for Patio Sale marking on following day

20' x 20' canopy to be set up on our main parking lot - Buzz Harper will supervise - removal scheduled for afternoon of 10/17 - no gas cap testing

Start time for Margaret will usually be 7:45 a.m., but official start time for committee will be 8:00 a.m. Pack lunches into sandwich bags for Casa Maria and Primavera - load into carry cases & delivery vehicle & deliver to Tucson locations.
Margaret Moore has volunteered to chair this project - Bob Puttock has volunteered to schedule monthly delivery people.

Patio Sale marking of items - tear down tables when completed

special set up not needed

Patio Sale marking of items - tear down tables when completed

Sandy Gorman has been told that it may be necessary for her to alarm the church after her meeting. She knows that she must get the LSS key and pass # from Susie Bergeson.

Carol Fujii will speak about Mission work in foreign countries.  Lee
Ann Calhoun reequests 4 round tables with 8 chairs each and 1 rectangle
for food service

Buzz Harper confirmation date.(provision that certificate of insurance must be present at site during event)

March 22, 2010 is Annual Meeting

Set up tables and chairs for 12 people

Set rectangular tables in closed horseshoe shape with chairs for 15.
Extra table near sink to set up coffee urn and refreshments...Sandy Cisneros will handle both.

Set rectangular tables in closed horseshoe shape with chairs for 15.
Extra table near sink to set up coffee urn and refreshments...Sandy Cisneros will handle both.

set up instructions not provided

walls are erected between Fellowship Hall and Charter Hall + wall is erected between Charter Hall North & South

Set up Spiritual Life Center first so Chris Erickson can set up her corner table before end of Friday.

tables are to be set up between 9 and 12 per Pat Keyser

Just Coffee will be sold 2nd Sunday every week and also on 4th Sunday October through June

For this date only the Sanctuary choir will use the Sweet Family Room instead of Spiritual Life Center for resting and storing their "stuff" during practice and service.

 Membership & Outreach committee cookout after worship service.
Tent will be involved - Marked handicapped parking will remain available. More details to follow from Rich Connell and Judy Alkier.

card table displays of church activities - manned by 2 people from committees
Lois Young has reserved the DVD/TV for her Christmas Child display.
Don Moses has reserved the portable pc, LCD, and projection screen  for Scholarship Committee.

6-7 people - Round table with chairs

 Estimate 12 people attending. Set up rectangles in a square or U shape.

Set up 8 sewing machines at 8:30 a.m. (connect to power); 16 chairs; 8 rectangular tables - set up details in custodial office

 set up in Charter Hall - erect doors between N & S + wall lby Fellowship Hall - more details to follow from Chris

Signed contract and Certificate of Insurance required from organization prior to dress rehearsal. Custodians will clear the platform for dress rehearsal before 6:00 p.m. Group will bring risers and they will be stored at VPC until concert. No sound equipment needed - group furnishes their own.

Signed contract and Certificate of Insurance required from organization prior to dress rehearsal. Custodians will clear the platform for dress rehearsal before 6:00 p.m. Group will bring risers and they will be stored at VPC until concert. No sound equipment needed - group furnishes their own.

The last weekday of every month custodians will perform alarm check throughout the church.

Deacons prepare and set up communion elements for first Sunday of each month.