Valley Presbyterian Church

Discussions on Spiritual Growth from Christian Authors

September meeting will be at Phyllis' home on Sept 17 at 5:00.

Linda Freeman will lock up and alarm the building after these sessions starting 11/24.
LCD projector and screen at one end of the room. Est 35 people in attendance.  Bob Dahm will discuss set up with custodians.
BACK AND FRONT Parking Lot Lights should be turned on for duration of the program.

regular room set up
Dan Sawyer is taking over as leader during Larry Phillips' absence.

42 Chairs - 1 Grand Piano - 2 Rectangular tables
1 TV with VCR (not often used)
Chairs set to see exercise ldr;2 chair spaces between chairs
Attendance varies between 12 & 42 depending on the season.

 6-7 people - 2 rectangular tables pushed together with chairs around

estimated attendance = 6-10

set up table and chairs for 12 people

walls are erected between Fellowship Hall and Charter Hall + wall is erected between Charter Hall North & South

4 rectangular tables; 20 chairs

Fred Fox will practice on organ every Thursday (with Sharane except when handbells practice in overflow - 12/11, 1/15, 2/5/3/5, and 5/7 - April date not determined)He will mute the organ on days of handbell practice.

Pastoral Care Committee gives communion to residents who request it

Pastoral Care committee takes communion to Silver Springs residents who request it

42 Chairs - 1 Grand Piano - 2 Rectangular tables
1 TV with VCR (not often used)
Chairs set to see exercise ldr; 2 chair spaces between chairs
Attendance varies between 12 & 42 depending on the season.

confirmed 4/3/08
Sanctuary: Grand Piano, 1 director's podium; chairs in choir area; mics with sound system on. Risers NOT needed. SLC: chairs (1:30 - 2:00 pm)SOUND CHECK NEEDED

confirmed 4/3/08

Sanctuary: Grand Piano, 1 director's podium; chairs in choir area; mics with sound system on. Risers NOT needed. SOUND CHECK NEEDED


Rental Fee: No Charge

TEAR DOWN AFTER REHEARSAL

Deacons set up Sanctuary and Overflow for Sunday service of worship

Deacons prepare and set up communion elements for first Sunday of each month.

5' Table to be set up in Fellowship Hall East end of Christian Ed table for Caring Card Ministry - every regular service of worship

Poinsettia signup scheduled at Information Table for 3 weeks prior to Christmas - sign up (donor) names must be turned in to Pastor's Secretary for bulletin acknowledgement after 2nd Sunday of December.

Custodians:
Every Sunday prior to start of Worship Service set up card table near Christian Ed table for Singles group.

Card table needed in Fellowship Hall for Supper Cluster group

Anne Morrison will roll out of the Library closet the coat rack with Children's Activity Bags. Rack will be placed next to Welcome Center and Anne will roll back to Library closet before second service.

HealthFair was directed to contact our custodian when they arrive to verify parking in center of our lot (approved by Bill Kuschel 11/2/09)

 chairs and tables - details on file in custodian's office. This group does not meet at church May through August.

42* chairs - 1 grand piano - 2 rectangular tables
1 TV with VCR (TV not often used)
chairs set to see exercise ldr; 2 chair spaces between chairs
*attendance varies between 12 and 42 depending on the season

set up instructions on file with custodial office

Deacons call members to schedule Ushers and Greeters for Sunday Services of Worship - all available offices are used

9/21 - will be held in Fellowship Hall due to Red Cross in Charter

no tables - 40 chairs - DVD player & projector (no screen)
Program: Clear View of Birth of Jesus - leaders: Gail & Lance Barker

est attendance 6-8

no special set up instructions

no further details available from Martha Jump 9/25/09  glp

VPC has committed to doing lunch preparation at Crossroads Mission, Nogales AZ, on the 2nd and 3rd Wednesday of every month. Volunteers meet at the church main parking lot at 8:15 to carpool for this project. They report to the Kitchen Manager at Crossroads to help prepare lunches for the people who eat lunch at the mission. Return to VPC by 1:30 p.m.

Effective with July 2009 meeting - monthly schedule will be 2nd Wednesday of month

Casa Maria group will bake cookies for Christmas lunch bags

Attendance varies 13-15 - set up rectangular tables in circle arrangement with 15 chairs.
Coffee service requested + Ice water & cups. (Group would pay if necessary.)

a support group needing about 2 hours, once a month

Poinsettias are placed in CR 1 prior to decoration of Sanctuary

42 Chairs - 1 Grand Piano - 2 Rectangular tables
1 TV with VCR (not often used)
Chairs set to see exercise ldr; 2 chair spaces between chairs
Attendance varies between 12 & 42 depending on the season.

1 mic on stand - move communion table back to allow space for 4 barbershop singers behind mic

11/5/09 - location of meeting changed by Bob Mengebier (to CR 5)

Sanctuary: Grand Piano, 1 director's podium; chairs in choir area; mics with sound system on. Risers NOT needed. SLC: chairs (1:30 - 2:00 pm)SOUND CHECK NEEDED

confirmed 4/3/08

Sanctuary: Grand Piano, 1 director's podium; chairs in choir area; mics with sound system on. Risers NOT needed. SOUND CHECK NEEDED

Rental Fee: No Charge

TEAR DOWN AFTER REHEARSAL

Just Coffee will be sold 2nd Sunday every week and also on 4th Sunday October through April

Sanctuary: Grand Piano, 1 director's podium;8 chairs; 4 rectangular tables; 4 mics - sound check
Narthex: Tables & chairs for ticket sellers
Advance Ticket sales: 2nd Look Bks, Curves,Chorus,Ch of Commerce

confirmed 4/3/08
Sanctuary: Grand Piano, 1 director's podium;8 chairs; 4 rectangular tables; 4 mics - SOUND CHECK
Narthex: Tables & chairs for ticket sellers
Advance Ticket sales: 2nd Look Bks, Curves,Chorus,Ch of Commerce

no tables - 40 chairs - DVD player & projector (no screen)
Program: Clear View of Birth of Jesus - leaders: Gail & Lance Barker

confirmed 4/3/08
Sanctuary: Grand Piano, 1 director's podium;8 chairs; 4 rectangular tables; 4 mics
Narthex: Tables & chairs for ticket sellers
SLC: 1 Ice water & cups; chairs
Advance Ticket sales: 2nd Look Bks, Curves,Chorus,Ch of Commerce

confirmed 4/3/08

Sanctuary: Grand Piano, 1 director's podium;8 chairs; 4 rectangular tables; 4 mics
Narthex: Tables & chairs for ticket sellers
SLC: 1 Ice water & cups; chairs
Ticket sales: 2nd Look Bks, Curves,Chorus,Ch of Commerce

Rental Fee:
$750 Sanctuary
$150 SLC
--------------
$900 Total

tear down AFTER CONCERT

confirmed 4/3/08
Sanctuary: Grand Piano, 1 director's podium;8 chairs; 4 rectangular tables; 4 mics
Narthex: Tables & chairs for ticket sellers
SLC: Ice water & cups; chairs
Advance Ticket sales: 2nd Look Bks, Curves,Chorus,Ch of Commerce 
IMPORTANT:  GV Chorus members MUST NOT ENTER CHURCH THROUGH KITCHEN DOOR SO AS NOT TO INTERRUPT PW GATHERING IN PROGRESS. As soon as Gathering has ended (at 2:00 PM) Chorus members may use Charter Hall for their water service.

 set up ice water for chorus members as soon as PW Gathering has ended

confirmed 4/3/08

Sanctuary: Grand Piano, 1 director's podium;8 chairs; 4 rectangular tables; 4 mics
Narthex: Tables & chairs for ticket sellers
SLC: 1 Ice water & cups; chairs
Advance Ticket sales: 2nd Look Bks, Curves,Chorus,Ch of Commerce

Rental Fee:
$750 Sanctuary
--------------
$750 Total

3 parallel rows of 2 tables each - facing the LCD projector and screen  - est attendance 30 or more - Bob Dahm will advise just before meeting date which room will best suit the event.

walls are erected between Fellowship Hall and Charter Hall + wall is erected between Charter Hall North & South

42 Chairs - 1 Grand Piano - 2 Rectangular tables
1 TV with VCR (not often used)
Chairs set to see exercise ldr;2 chair spaces between chairs
Attendance varies between 12 & 42 depending on the season.

set up instructions not provided

Set up 8 rectangular tables in Charter Hall
Make 700 sandwiches and bag cookies; set up sandwich bags for Casa Maria and Primavera.
Margaret Moore has volunteered to chair this project

Set up 8 rectangular tables in Charter Hall
Make 700 sandwiches and bag cookies; set up sandwich bags for Casa Maria and Primavera.
Margaret Moore has volunteered to chair this project

set up tables in Fellowship Hall and Overflow for Patio Sale marking on following day

set up tables in Fellowship Hall and Overflow for Patio Sale marking on following day

Start time for Margaret will usually be 7:45 a.m., but official start time for committee will be 8:00 a.m. Pack lunches into sandwich bags for Casa Maria and Primavera - load into carry cases & delivery vehicle & deliver to Tucson locations.
Margaret Moore has volunteered to chair this project - Bob Puttock has volunteered to schedule monthly delivery people.

Patio Sale marking of items - tear down tables when completed

special set up not needed

Flower committee places poinsettias in Sanctuary

Patio Sale marking of items - tear down tables when completed

standard set up for breakfast - dave Tompkins will give details and number for set up

Fellowship Hall:
16 round tables
130 chair (8 per table)
4 rectangular tables:
1 for punch bowls (no chairs)
1 for ticket takers - 2 chairs
2 for coffee urns (no chairs)
dinner starts @ 5:00 pm

Fellowship Hall:
16 round tables
130 chair (8 per table)
4 rectangular tables:
1 for punch bowls (no chairs)
1 for ticket takers - 2 chairs
2 for coffee urns (no chairs)
dinner starts @ 5:00 pm

no tables - 40 chairs - DVD player & projector (no screen)
Program: Clear View of Birth of Jesus - leaders: Gail & Lance Barker

event was scheduled in case choir wants to have supper between services

Poinsettias will be removed from Sanctuary and delivered to shutins

Just Coffee will be sold 2nd Sunday every week and also on 4th Sunday October through June

Standard set up for BP Screening

 Estimate 12 people attending. Set up rectangles in a square or U shape.

The last weekday of every month custodians will perform alarm check throughout the church.